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What do I do? Frustrated.

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Since I'm not looking to cause trouble with the vendor, I'm trying to keep this as discreet as possible. If it's hard to read, let me know.

I've been dealing with a very popular PS vendor for the last couple of months, and last week (Tuesday, the 7th) finally decided on both a stone and a setting.

It was important to me to find a setting that allows a band to sit flush, and the one I chose looked like it might not allow for a flush band. I communicated this to the salesperson, and I was told repeatedly that the setting I chose would allow a band to sit flush (the jeweler gave his guarantee). Salesperson also told me that the jeweler would fashion a wax to prove to me that a band would sit flush by placing a half round wedding band next to it.

Great! I told them I'd need it sent on Thursday, the 16th (I'm going out of town for Thanksgiving the next day, to the state the vendor is located in) and asked if the ring would be ready in time. Yes, the salesperson said. No problem.

My fiance sent in our cc information (with an email that said here's my information, if you need anything else, let us know!), and we waited.

Come Monday, I hadn't heard from them. No pictures of the wax, nothing. I called, asking for updates. Salesperson says, "it's scheduled to ship on the 16th." Great! I said. "Are the wax pictures ready?" Salesperson says, "let me check with the jeweler." Salesperson calls me back, says, "oops, you never sent an email saying proceed. The ring hasn't even been started yet."

What? Okay, I say, worried. It's the 13th. I ask the salesperson, "will it still be ready in time?"

Salesperson says yes, but the jeweler has to make a wax to see if a band will sit flush.

Huh? I say, "I thought he gave his guarantee that it WOULD sit flush?" SP says, "He has to create a wax to see. We'll have an answer for you either today or tomorrow morning." Salesperson says..."if we run out of time, can you drive to __________ (a different state) to pick it up? We'll have to charge you sales tax otherwise."

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It's now 11:00am (1:00pm in the vendor state), and I've heard nothing. I'm practically in tears. I guess it was our fault for not sending a 'proceed' email, but we both thought sending our cc information with an email saying, 'here's what you need, let us know if you need anything else" would have sufficed. Even so, shouldn't someone from ____ have said something earlier? The ring is scheduled to be sent tomorrow, and I have no idea if the setting I've chosen will allow a band to sit flush.

Needless to say, I'm upset. During this period of a week, I've had to call the vendor every time. I don't know if it's lack of communication or if they're just really busy, but I feel like they don't care. Now that they have our cc number, it doesn't matter.

What would you do?
 
EBree - if you''re really unhappy with the service and they haven''t even started your ring yet you have nothing to lose by cancelling your order regardless of whether they''ve gathered your credit card info or not. I''m sure it would be a pain in the butt to have to start over with another vendor, but if you don''t have faith in these folks as of right now I personally would be reluctant to let them go ahead.
 
Date: 11/14/2006 2:13:34 PM
Author: Dee*Jay
EBree - if you're really unhappy with the service and they haven't even started your ring yet you have nothing to lose by cancelling your order regardless of whether they've gathered your credit card info or not. I'm sure it would be a pain in the butt to have to start over with another vendor, but if you don't have faith in these folks as of right now I personally would be reluctant to let them go ahead.

Thank you for the response, DeeJay!

The problem is, I'm not sure if they've started on my ring or not. I assume they know it needs to be shipped out tomorrow, so they might be working furiously on it...or not. I haven't heard anything yet. I'm just so confused. One minute, I'm being assured that the setting absolutely allows a band to sit flush, and the next week, they say they're not sure. A wax now HAS to be made to see, instead of being made just to show me it does allow.

Am I overreacting? Are we in the wrong here? I just don't know what to do. I've already called the vendor once this morning and the person I talked to said my original salesperson will call me back. That was over an hour ago.
 
I am surprised no one contacted you a day or two after the email was sent, asking you to let them know it was ok to proceed. Have you asked to speak to a higher up? I know it won''t get the ring done today, but they should be made aware. And then also let them know whether you still want it or not.
 
Date: 11/14/2006 2:18:29 PM
Author: Ellen
I am surprised no one contacted you a day or two after the email was sent, asking you to let them know it was ok to proceed. Have you asked to speak to a higher up? I know it won't get the ring done today, but they should be made aware. And then also let them know whether you still want it or not.

I absolutely agree...shouldn't someone have contacted us? Would they have even known if I hadn't called on Monday for an update? They knew it was a rush job from the beginning, so I figured it'd be a priority.

I haven't asked to speak to a higher up, but if I don't hear something soon, I will.
 
Date: 11/14/2006 2:19:43 PM
Author: EBree


I absolutely agree...shouldn''t someone have contacted us? Would they have even known if I hadn''t called on Monday for an update? They knew it was a rush job from the beginning, so I figured it''d be a priority.

I haven''t asked to speak to a higher up, but if I don''t hear something soon, I will.
I definitely think someone should have. If this is the company I think it is, I''m thinking someone dropped the ball, as that is not the norm.

And I think you should call NOW and speak with a higher up.
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I absolutely agree with the idea of giving them a call and finding out the status of your piece!
 
Call them asap. Find out what''s going on and then let us know.
 
My fiance is calling right now. I'm far too soft and won't be able to get the answers he can. I'll keep you updated!
 
Date: 11/14/2006 2:29:27 PM
Author: EBree
My fiance is calling right now. I''m far too soft and won''t be able to get the answers he can. I''ll keep you updated!
Good deal! And please do let us know.
 
Seems like an honest mistake to me. You're very lucky they're working as quickly as they are. Custom orders are typically quoted 4-6 weeks in most jewelry shops. Whether you want to continue working with them or not is up to you of course. Sure they should have communicated better. But it is the middle of November now (Christmas season is fast approaching), you have to have a little patience with custom orders.

If you got the same service in say August, I'd be concerned. I think you still have a reason to be upset of course, and they should have known better when they quoted you.

Just my 2c :)
 
Alright I''m confused. Seems to ME the order of events should have been

1) find out if setting will fit flush (by making wax)
2) client examines & decides OK
3) gives OKAY to vendor
4) vendor makes setting & sets stone

How can you give an "okay proceed" without knowing if the ring will sit flush? You could buy THE STONE (thus the cc #) but your FULL ORDER can''t be initiated without first verifying the ring will fit flush.

I think things probably got confused because this isn''t a "by the book" order ... or the usual way ... it''s a special request ... for a) the proof of flush fit and b) the rush for delivery.

I wouldn''t overreact & think they "don''t care" just yet. It''s obviously way more important to you than to the salesperson/vendor. Just by the nature of VOLUME. In an ideal world everyone would care an equal amount but it''s just not realistic.

It seems to me like it''s a MISTAKE ... and a lack of figuring out the proper order of doing things -- probably because it''s unusual.

Hope it gets straightened out soon so you can have your sparkly for Turkey DAY!!!!
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Date: 11/14/2006 2:42:11 PM
Author: decodelighted
Alright I''m confused. Seems to ME the order of events should have been


1) find out if setting will fit flush (by making wax)

2) client examines & decides OK

3) gives OKAY to vendor

4) vendor makes setting & sets stone


How can you give an ''okay proceed'' without knowing if the ring will sit flush? You could buy THE STONE (thus the cc #) but your FULL ORDER can''t be initiated without first verifying the ring will fit flush.

Deco,

Originally, the salesperson assured me that a band would sit flush. I asked repeatedly, "are you sure?" because I dug up some PS photos of the same setting and it looked as though a little notch would prevent this from happening. Salesperson said that the jeweler gave his guarantee that it would sit flush. The reason I know he promised me was because I was talking to another vendor who carries a Vatche setting that absolutely allows a band to sit flush. I would have gone this direction, if salesperson wasn''t able to guarantee that _____''s setting would allow a flush band.

It was only yesterday that SP told me a band might not sit flush.

Update: Fiance just talked to vendor. He said the vendor places the blame on us for not sending a proceed email. Vendor (not original salesperson, different salesperson) says that they can start work now (wait a second...they said they started work yesterday?) and have it sent to the state they''re located in on Friday.

Fiance is angry, I''m angry. I''m this close to saying "screw it all", but it''d be better to have the ring by Friday (if they agree to drop the sales tax) then to start all over with someone new.

Ugh.
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So.....having your credit card information and saying 'let me know if you need anything else' doesn't implicitly imply 'go ahead?!'

It's up to you....I know how much you want your ring, and NOW...yesterday even...as opposed to waiting. But this would put a bad taste in my mouth. I might be tempted to cancel the order. But ultimately, it's up to you.

Have you even found out yet whether the rings would sit flush, for sure?
 
Date: 11/14/2006 2:55:53 PM
Author: FireGoddess
So.....having your credit card information and saying ''let me know if you need anything else'' doesn''t implicitly imply ''go ahead?!''


It''s up to you....I know how much you want your ring, and NOW...yesterday even...as opposed to waiting. But this would put a bad taste in my mouth. I might be tempted to cancel the order. But ultimately, it''s up to you.

Exactly! This is awful. I just don''t know what to do.
 
Date: 11/14/2006 2:55:53 PM
Author: FireGoddess
So.....having your credit card information and saying ''let me know if you need anything else'' doesn''t implicitly imply ''go ahead?!''

It''s up to you....I know how much you want your ring, and NOW...yesterday even...as opposed to waiting. But this would put a bad taste in my mouth. I might be tempted to cancel the order. But ultimately, it''s up to you.
Seriously!!! That''s just wrong. They should just say ok we messed up. But putting the blame on you guys is beyond me.
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Sorry you''re going through this. Def. call someone higher up.
 
Date: 11/14/2006 2:55:53 PM
Author: FireGoddess
So.....having your credit card information and saying ''let me know if you need anything else'' doesn''t implicitly imply ''go ahead?!''

It''s up to you....I know how much you want your ring, and NOW...yesterday even...as opposed to waiting. But this would put a bad taste in my mouth. I might be tempted to cancel the order. But ultimately, it''s up to you.

Have you even found out yet whether the rings would sit flush, for sure?
Yeah, weak excuse to me. OBVIOUSLY she didn''t know to use that exact word.


Ebree, did FI talk to a manager/owner??
 
What if it doesn''t sit flush? If they don''t do a wax, how do you even know to have them proceed NOW? What am I missing?

I think it''s *ridiculous* for them to say they needed a "proceed" email if you sent the credit card info ... which they obviously got ... with a note that says "contact us if you need anything further". What were they going to proceed on .. the wax or the ring? Seems like your phone call said "proceed with the wax" and you''d need to SEE THAT before being able to say "proceed with the ring".

I''ve never sent a "proceed" email AFTER the credit card # was sent. Vendors: GOLDA, FACETS & Estatediamondjewelry.com.

But weren''t you still waiting for "the proof" .. you said you were waiting to see the wax?

Wasn''t it two different transations

1) CC # for the stone
2) "WILL THAT ONE SETTING FIT FLUSH? - get back to me with proof & I''ll order it."

Ooof. Frustrating.
 
Before much more time goes by, I'd call up until I was completely satisfied whether or not that entails cancelling the order remains unseen.

But if you don't, you're going to be second-guessing yourself until you receive it and what happens if at that point you're not satisfied? Unfortunately, the squeeky wheel usually gets the greese.
 
deco, I''m seeing it like this. Things were discussed, they sent email saying let us know to proceed. AFTER they got that, they would have made the wax and let her know it fit. They weren''t going to do anything until they got the word. But as I said above, it''s a weak excuse in my book, she obviously was ok''ing it.

I seriously think someone dropped the ball here....
 
Date: 11/14/2006 3:04:46 PM
Author: decodelighted
What if it doesn''t sit flush? If they don''t do a wax, how do you even know to have them proceed NOW? What am I missing?

I think it''s *ridiculous* for them to say they needed a ''proceed'' email if you sent the credit card info ... which they obviously got ... with a note that says ''contact us if you need anything further''. What were they going to proceed on .. the wax or the ring? Seems like your phone call said ''proceed with the wax'' and you''d need to SEE THAT before being able to say ''proceed with the ring''.

I''ve never sent a ''proceed'' email AFTER the credit card # was sent. Vendors: GOLDA, FACETS & Estatediamondjewelry.com.

But weren''t you still waiting for ''the proof'' .. you said you were waiting to see the wax?

Wasn''t it two different transations

1) CC # for the stone

2) ''WILL THAT ONE SETTING FIT FLUSH? - get back to me with proof & I''ll order it.''

Ooof. Frustrating.

Deco,

It isn''t a custom setting, it''s one that I assume they make quite a bit. It''s been around for a while. That''s why, when salesperson told me the jeweler assured that it''d sit flush, I trusted him.

I completely agree regarding the proceed email. Even if they absolutely needed it, why didn''t someone call saying they did? We couldn''t have been more clear about our intentions to proceed. It''s a rush order!

I just talked to a very nice salesperson who said he''s going to get some answers. As of right now, the news is they''re trying to make sure it''s out by tomorrow, but I have no concrete guarantees yet. I don''t know if the wax has been made, or if it''s been started. I still don''t even know if the setting allows a band to sit flush.
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I''ll let you know what I hear.
 
Date: 11/14/2006 3:16:18 PM
Author: EBree
Date: 11/14/2006 3:04:46 PM

Author: decodelighted

What if it doesn't sit flush? If they don't do a wax, how do you even know to have them proceed NOW? What am I missing?

Okay, I see where this is confusing.

When I was assured a band would sit flush, I went ahead and placed the order (ETA: for both the diamond and the setting). It wasn't a matter of "I need to see that a ring sits flush before I order,", it was a matter of "I'm taking your word for it, but since you said you'd photograph a band sitting flush, it'll be nice to see as the ring's being made."
 
Well, it looks like we're canceling the order. Salesperson that talked to my fiance said that due to the customization (I have no idea what this means) they're going to have to cast a whole new ring (again, what?) and won't have it done in time to ship it out.

I'm so glad I wasted all this time to end up with nothing. Back to the drawing board.

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Date: 11/14/2006 4:04:28 PM
Author: EBree
due to the customization (I have no idea what this means) they''re going to have to cast a whole new ring

Yup. Just what I thought ... the salesman OVER-PROMISED to make the sale & then UNDER-DELIVERED when it counts.

My guess is the "customization" is what you''d call "making it fit flush". Your gut instinct was RIGHT. It WOULDN''T fit flush .. but, blah blah blah ... make the sale & make it work out later doesn''t work out so well when there''s a rush timeline & balls get dropped.

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I''m sorry Ebree! That''s such a letdown. But keep your eyes on the prize. You ARE going to have a gorgeous flush fitting e-ring very soon! Even if you have to "go back to the drawing board".
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Sorry.
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that sucks. at least you''ll have it made right the first time, rather than having to redo a mess-up!
 
I''m sorry Ebree.
 
Thank you, everyone.

It looks as though there may be a ray of sunshine peering through this cloud. I''ll let you know what I find out.
 
E, I''m really sorry. Hope whatever is cooking turns out good!
 
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